The following three areas should be addressed, at a minimum. Software standards technology support services ufit. Help the university remain in compliance with its software licensing agreements. Except as specifically authorized by a software licenser in an agreement, university faculty, staff. To promote broader availability and use of our technologies, microsoft may periodically publish new licensing programs on microsoft. Software licence compliance policy, policies and regulations. The university of arizona acquires software licenses, and must use the software and documentation only in. For its small business products, it offers per user connection licenses. Implementing policies and procedures that allow for recurring audits can greatly assist in keeping an accurate count of your licenses. Other standard products are listed at ufs software licensing services.
The university of arizona acquires software licenses, and must use the software and documentation only in accordance with applicable license agreements. However, policies and procedures wont do your organization any good if your. Software must be installed and used in accordance with the software publisher s licence terms. All users at john jay college using any campus computing resources are required to abide by rules and policies set forth by cuny, our college and respective department or center. In part i, a policy is articulated on the use of licensed software within a commercial company the company. Companies that have been subject to mergers and acquisitions are at risk of overlooking software license compliance during this period. A software license is a contract with a software publisher or holder that includes the terms under which the user may install, use, copy, modify or distribute software. Six steps to completing a software audit and ensuring. Policies and procedures it procurement and licensing. All software loaded on any computer at the college must be legally licensed and obtained through normal purchasing procedures. Catcard keyless access security and security systems for new construction, alterations, and renovations of existing university buildings. Ensure cbs is in compliance with all applicable state and federal laws regarding the installation and use of computer. Software license key a software license key generally takes the form of a code or passphrase that must be entered into a software product in order for the product to. The software service center provides technology and solutions for faculty, staff, and students, while adapting to the changing needs of our customers and the growth of information technology.
A suitable software licensing policy licensing policy. This document will guide you through the processes and procedures involved with successfully renewing your maintenancesupport for your veritas on premise software licenses and appliances in a timely manner. Recently, questions have arisen with regard to policy and direction regarding software licensing and security on campus. For service or refund, you must provide a copy of your proof of purchase and comply with microsofts return policies if you acquired the software from microsoft, or the device manufacturers or installers return policies if you acquired the software from a device manufacturer or installer. Software license and audit policy columbia business school. Novell also has software and licensing policies for smes. This site is provided as a service of it procurement and licensing solutions for networkbased installation of licensed software. To protect your organization from compliance violations in the future, you should have written policies and procedures regarding software installation and use throughout the software lifecycle, from procurement to retirement. Policies and procedures are an essential part of any organization. Policies look at the big picture, while procedures detail individual processes. Bellevue college employees are educated regarding s protecting software, as well as the policies and procedures adopted to honor those protections, in compliance with the bellevue college it security standard addressing employee security training. Maintaining internal policies and procedures for installing new software is of vital importance to it organizations who wish to remain compliant.
The policies herein are informed by federal and state laws and. In a basic sense, it ensures that only legally procured licenses are deployed on systems. Together, policies and procedures provide a roadmap for daytoday operations. Supports the proper use of software licensed by the university, or by an. The baseline inventory is a database with information about every computer. Best practices for software license management techrepublic. The university does not own such software or its related documentation. Policytech enables organizations to improve efficiency and provide employees with easy access to all the policies and procedures that they need. Software site licensing john jay college of criminal justice. Software licensing policy university of birmingham. Software asset management resume samples velvet jobs. Determine the best format of policies for your audience. This document constitutes an overview of the student affairs information technology sait policies and procedures relating to the access, appropriate use, and security of data belonging to northwestern university s division of student affairs. Software license management is the process that ensures that the legal agreements that come with procured software licenses are adhered to.
Do users sign to confirm that they have been made aware of. The oracle software technical support policies document below is the primary document used to communicate oracle s software support policies. It informs campus users of their obligations regarding ed and licensed software applications, and provides guidelines for responsible and appropriate. Evaluate software sitelicensing and volume procurement options that meet specified criteria. Compliance policy and procedures list of compliance policies. Like so many other types of it management policies, including data security and email, asset management policies are used to protect business assets and interests.
The key is to have this information current and accurate. Only properly licensed software may be installed by instructors on classroom computers. Given the wide variety of work performed by units supported by tss, a range of additional software may be needed by specific user groups or individual employees. Do not think in the mindset of policy vs procedures. Healthcare, financial, life sciences and industrial manufacturing organizations all use policytech to easily run auditready reports, keep documents uptodate and manage risk across their organization. The information technology acquisitions ita department is the point of contact for all contracts related to computer hardware and software. Perform an inventory of your computers, software and users. Software licensing policies these policies cover all software in use across the whole of the bbc except for bbc worldwide and bbc monitoring who should use them as the basis from which to establish. Provide a full service approach to software acquisitions by simplifying the process for faculty. Computers provided by classroom support operate on a standardized software configuration that is developed to support classroom instruction. In order to thrive, a company needs to have both, not simply one or the other.
Bellevue college has adequate policies, procedures. It is very important that the university has robust processes to ensure that it has the. You first need to collect and record all evidence of licenses and entitlements to use software in a secure place, so you can be confident that you have the right to use. University of arizona policy governing use and duplication of computer software. Software service center it procurement and licensing. K2s unique policybased license management has offered distinctive compliance and licensing optimization possibilities for many years, and continues to become richer than ever with each new major release. Software procurement and licensing compliance standard. These licensing and laws and policies govern the purchase, lease, license and use of ed materials such as computer software, audio and video recordings, printed matter and data captured in various other media. Some software vendors, however, permit employees, who are licensed to use the product at on workissued computers and on a home computer under certain limited conditions.
Except as specifically authorized by a software licenser in an agreement, university faculty, staff, and students are prohibited from reproducing licensed software or. Proper licensing of software for use in university classrooms. They ensure compliance with laws and regulations, give guidance for decisionmaking, and streamline internal processes. Policies and procedures maryland department of human. Microsoft currently maintains programs for licensing windows and other source code, hundreds of communication protocols, popular microsoft office xml schemas, and other technologies.
The goal of the policy is to provide maximum coverage and minimal loopholes while being fair in its. Personal software may be used in bellevue college offices, labs or classrooms in a manner compliant with the softwares licensing agreement, with this policy and with the bellevue college it security standard addressing software management. Make policies and procedures easily accessible to your employees. Are there policies and processes in place for controlling the purchase and use of software. Software licensing policy unlv information technology. Its will keep proofofpurchase documentation for all software purchased. Units may request the installation of this software, provided that the appropriate. Maintaining a universitycollege list of approvedsupported software. Technology devices and software are certainly assets and they are certainly expensive, valuable and worthy of protection from failure, loss, destruction, theft, damage and related harm. University software installed on personal devices must be removed at the end of an individuals formal affiliation with the university. Following policies and procedures and why its important. Software asset management knowledge and experience including software licensing, software asset management policies and procedures, and procurement lifecycles skills in compiling and analyzing large amounts of data from multiple sources or an approved combination of experience and education. Responsibilities of the college it manager in respect of software licensing staff can be summarised as follows. Both have their place in the daytoday function of your organization and the success of.
Software licensing policies providing technology to referral sources tags. Tomhave abstract this paper includes two main sections. Licensing administrators can define the scope of influence of a policybased license. Software programs that allow multiple formats to be uploaded, such as microsoft office word and powerpoint, mp3 and mp4s should be considered for optimal effectiveness. Policydriven software licensing sassafras software. It is the responsibility of software purchasers and users to procure and use software in a manner that strictly adheres to all applicable university policies as well as all licensing provisions, including installation, use, copying, virtualization, maintenance, service, restrictions on the permitted uses andor the number of users, and other.
All licenses, proof of purchase invoices and original media for software licensed by bellevue college will be kept and maintained by computing services. Please revisit this page for updates of software site licensing information. Noncompliance with software licensing provisions can bring about. Organizations spend a fortune on licenses every year. So a business that has bought five licenses can go in for one more later, if required.